| Salient Features of EMR (Electronic Medical Record) solutions framework |
| There are 7 behavioral requirements of EMR (Electronic Medical Record) |
- The contest and content of the data are clear, which gives no chance for the user to misinterpret its meaning.
- The information is presented in a form, which can be used by any application.
- Users selectively retrieve information.
- Presentation of information is flexible due to large number of users with individual preferences.
- Storage of data is as per the related regulation acts.
- The EMR (Electronic Medical Record) structure addresses the issues of privacy, confidentiality, and security.
- The revolutionary EMR software program helps the practice create a computerized patient record quickly, which also includes progress notes, treatment plans etc. The automated security measures built in an EMR (Electronic Medical Record) makes the product more attractive to the users because of HIPAA compliance. An EMR requires password access to patient files. Anytime someone accesses an EMR (Electronic Medical Record), it leaves a signature behind allowing an easy tracking of usage of the application. HIPAA requires the paper record to be locked, which is not possible. Replacing paper records with EMR can help practice save a lot of money and time. EMR is flexible enough to fit into an existing practice without affecting the streamline and smoothing the rough edges of the process.
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The following are the list of major
modules that form a part of this framework:
Patient Details Module
The objective of the patient details module is
provide a facility for the user to enter and make
changes to the personal details like name date
of birth, social security number etc. |
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| The following are some of the features of this module |
- Patient Search
- Patient Demographics
- Patient Contacts
- Patient Guarantor
- Insurance
- Pharmacy
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Visit Calendar
The objective of this module is to ensure accurate and timely management of the provider schedules and the easy handing of patient appointments. The system provides powerful features such as availability configurations at a provider level in a given facility at the same time is user friendly with the usage of visit profiles which are practice or user defined scheduling templates and views like daily, weekly and monthly.
The visit management module broadly covers the following |
- The visit calendar which takes care of the patient’s appointment right form the initial booking stage, to confirming the actual physical check in of the patient into the facility.
- The visit setup function which is a part of the administration module helps the staff to configure and streamline the schedules management by creating visit profiles which setup the schedule templates for the provider in terms of visit type wise time slots and durations etc.
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| The following powerful features support the above visit calendar functions |
- Multiple resource and facility scheduling
- Configurable visit durations and types
- Takes care of availability and unavailability
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Clinical Charting
The objective of this module is to record finer details of a patients visit to the practice covering all aspects of data recording including those related to the current illness as well as the history of illnesses, recording of vitals, diagnostics, medications and doctors orders including prescriptions, labs requests and diet etc. in a nutshell a comprehensive coverage of features for the Subjective, Objective, Assessment and Plan segments of a Chart. |
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| The following is a list of functions available in charting module: |
| CC/RFC/HPI |
Vitals |
Medications |
Histories |
Review of systems |
| Allergies |
Immunizations |
Health maintenance |
Physical exams |
Diagnosis |
| Patient Plan |
Lab order |
Problem list |
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| Some of the powerful and user-friendly features supported for the listed charting features above include: |
- Extensive Configurations and library of templates and protocols
- High Security and Privacy through electronic signature of charts
- Health maintenance alerts
- Document and image management features
- E&M Coding
- Variety of notes sending
- Personalized workflows for provider and staff
- Integrates with ancillary systems (like labs, pharmacies, diagnostic services etc.) and Charge Entry module for Billing.
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Electronic Medical Billing
Electronic Medical Billing system
The Electronic Medical Billing system module takes care of all the accounts receivable of the patients visit covering the entire billing spectrum and life cycle right from the initial super bill, to charges based billing on services to claims to payments and reconciliation’s. It provides an updated picture and tracking mechanism of the patient’s financial strength and bill payment capacity.
EMR framework ensures that Charting and electronic medical billing functionalities are under an umbrella. The error prone manual entry of billing charges is avoided and replaced with a fully automated electronic billing charge creation based on the services provided during encounter. This also means a faster turnaround time and better conversion rates for the claims. The Electronic Medical Billing system also provides manual posting of medical bill charges as the situation in the case of a medical billing company may demand so. |
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| The electronic medical billing system provides following provides a list of the various functions available |
- Manage and Print Super Bill
- Automated and Manual billing Charge Entry
- Claims Processing
- Payments
- Complete Collections
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| The following powerful features support the above functions of the electronic medical billing system |
- Integration with Insurance companies using EDI messages
- Authorization for managed care billing
- Complete conformance to CPT Codes
- Financial Reports
- E&M Coding
- Patient’s insurance and company profile
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Document Manager Sub-system
Digital document management makes the first step easy to take by converting paper patient records to searchable digital files. One of the major objectives of an EMR in a healthcare practice is to avoid the usage of paper-based charts and the redundant and error prone data entry that goes along with it. Till the time this dream is realized the hard fact is that paper-based practices will co-exist. The Document manager subsystem manages various images like x-rays and picture images. |
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| Some features of the document Manager Subsystem include |
- Integration with scanner, Fax and email
- Support for a variety of image file formats
- Ability to attach the image to a patient's chart for regular viewing
- Supports text, video, audio, PDF and more
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The Document Manager sub-system stores and indexes X-Rays, charts and documents in digital format and enables easy retrieval. Different Providers have universal access to complete patient documents that can be viewed across multiple physician clinic locations. The document manager creates a paperless, organized office and eliminates document storage costs and problems. By integrating the document manager with the local setup of the fax, printer, server and scanner, a fast transfer of incoming and outgoing records into electronic format is ensured.
Authorization and Drug Regimen System
For referral and other areas like plans and drugs requiring authorization our EMR solution comes with an optional integrated authorization and drug regimen system: |
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| Product Features |
- Comprehensive solution for managing the complicated process of defining drugs for a practice.
- The actual dosage for each of the prescribed drugs is managed by the system.
- The authorization and drug regimen system maps the protocols and their ideal dosage to the recommended dosages prescribed by the physician.
- These dosages are then further mapped with J code unit dosages values.
- The authorization and drug regimen system then generates the final set of units required to process Authorization request to Groups and IPA's.
- The authorization and drug regimen system also tracks responses and provides alerts on future authorization requirements by using tickler files.
- The authorization and drug regimen system can also be used to process authorization requests for other requirements such as procedures, office visits etc.
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| The authorization and drug regimen system highlights: |
- CPT and Diagnosis management
- Drug and drug administration
- Manage protocols
- Role based user management
- Internal messaging for alerts
- Patient and provider details migration from other emr applications
- Capture encounter details (vitals) of the patient
- Drug regimen
- Authorization Request by Fax and HIPAA 270 protocol
- Authorization response by Fax and HIPAA 271 protocol
- Tickler
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Healthcare solutions Administration
Administration and installation setup management serves as a backbone of our application with features to setup the practice and its various master data along with the creation of various users and configurations which customize the working of the application at a practice or user level or for elements of a chart like symptoms, or immunization etc. |
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| Administration of our healthcare solution is broadly divided into the following sections |
Setup Administration
Involves the administration of installation level setup of practice and facility, provider and other resources setup, insurance company master data management, and a great number of master maintenance functions to have full control and customization of the various recording lookups or drop down fields.
Security Administration
This deals with the Administration (creation and management) of users, roles and the assignment of roles to users.
Configuration Administration
The configuration administration allows for customization of the various elements of charting, billing and scheduling. Some of the examples of configuration administration are visit setup, which creates a profile for viewing a given set of providers, care assistants, treatment area and equipments. Some other examples include symptoms configuration, favorite drugs, notes manager which provides a personalized feature of creating your own format of the various notes like SOAP Note, consult note or referral note.
Reports Module
REPORTS MODULE is the important role played by reports in providing the output or result of a transaction in a presentable manner and also an aggregate and compilation of the same data provides very good insights into the working of the practice. EMR software development framework provides a plethora of reports covering the various aspects of scheduling, charting and billing.
The following are some of the categories of reports that EMR provides:
Scheduler Reports
This gives a snapshot record of the patient specific or provider wise details on the various statuses and services being scheduled.
Financials and payments reports
Patient wise and provider wise details on the claim amounts and receipts and also on the total collections and outstanding amount
Patient related reports
Demographic wise, illness wise analysis of the treatment and care provided
Clinical reports
Like SOAP note, consult note, referral note
Integrations with critical applications
Having realized that an EMR application that is used by Providers and staff is required to co-exist of a lot of other applications that are either internal or external to the Practice, |
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| The supported integrations include |
- Integration with Microsoft Outlook for emails
- Fax integrations for incoming and outgoing faxes.
- Integrations with terminology databases such as SNOMED
- Compliance to standard data exchange standards like HL7
- Support most of the HIPAA transactions like EDI 270/271 for eligibility verification, 276 for Authorization, 837 for claim submission and EDI 837 for Claim remittance.
- Lab integration
- Pharmacy integration
- Integration with New Crop for Medications
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